Balance certificates: proof your books match QuickBooks
Each morning thruflow checks every customer and vendor against QuickBooks and keeps the result as a sealed certificate you can share with your accountant or lender.
3 min readUpdated
A balance certificate is what one check of thruflow against QuickBooks found: every customer's and vendor's balance read afresh and compared to the cent, both systems' totals side by side, and any difference that needs a person, with why. Find them under Reconciliation → Certificates.
What a certificate says
- In balance: every customer and vendor matches QuickBooks, to the cent.
- In balance, apart from timing: some differ only because invoices count in thruflow from the day they're sent and bills from approval, while QuickBooks counts both from posting. It clears by itself; nothing needs a person.
- Differences to settle: some balances differ for another reason. Each is listed, and the Reconciliation page puts every cent down to the documents behind it.
- Couldn't check: QuickBooks couldn't be read, for example because it needs reconnecting. Kept too, so a missed morning shows.
Why you can rely on it
- Each certificate is numbered (BC-00001, BC-00002…) and kept as it was found. It's never edited.
- It carries a SHA-256 fingerprint of everything on it. The certificate recomputes it whenever it's opened, so a changed figure shows.
- The fingerprint is sealed into the audit trail when the check runs, and the audit trail itself is verified each time. Anyone verifying the trail verifies the certificate.
The morning check and email
Early each morning, before 8 AM Eastern, thruflow checks every organization on QuickBooks and emails the finding: both totals, the last 14 mornings and a link to the certificate. Until you choose, every admin gets it. Under The morning check you can turn it off, choose who gets it, or get it only when something needs a person. Check now makes a certificate at any time.
Sharing with your accountant or a lender
Share makes a private link: one certificate as it was (right for a loan file or an audit), or always the latest with the last 30 days (right for your accountant). They open it in a browser with no account. It shows totals, results, any customer or vendor that differs and why, and the audit trail's verification; never invoices, bills or documents. Links can end after 7, 30, 90 or 365 days, every visit is counted, and you can turn a link off at any time.
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Related
- QuickBooksReconcile balances with QuickBooks or SAPEvery customer's and vendor's balance in thruflow against your accounting system, and every difference explained, with how to settle it.
- QuickBooksPayments recorded in QuickBooksPayments entered in QuickBooks come back into thruflow, matched to the right invoices, so balances agree.
- Security & adminThe audit trail, and verifying itEvery change is recorded, can't be edited or deleted, and is sealed into a chain anyone can verify.
Still stuck?
Write to us and a person who knows thruflow will answer. Say what you were doing and what you saw.