Purchase order in.Sales order out, SKU by SKU.
Your customers' purchase orders become sales orders with SKUs, quantities, units and discounts, posted to QuickBooks on the products they match. Your suppliers' bills come the other way, and the returns, shortages and chargebacks retailers take are settled with credit memos, not spreadsheets.
PURCHASE ORDER 88121
Brightline Retail · ship by Oct 30
Crew tee blk 240 ea 6.50
Hoodie heather x120 @18.40
JOGGER NAVY 80pcs 13.05
freight 120.00
Sales order · matched to your QuickBooks products
- TEE-BLKCrew tee — black · 240 × $6.50$1,560.00
- HOOD-HTRHoodie — heather · 120 × $18.40$2,208.00
- JOG-NVYJoggers — navy · 80 × $13.05$1,044.00
- FREIGHTShipping income$120.00
- SKU by SKUEach line on the product it matches
- Deductions, settledChargebacks, shortages, damages
- Supplier bills tooFabric, freight, packaging, services
- Statements for every accountWhat's open, paid and late
How it works
From their POto your paid invoice.
The paper your customers and suppliers already send, turned into sales orders, invoices and bills that land on the right products and accounts.
- 01
PO arrives
As a PDF, a scan or a few lines typed into an email, forwarded to your orders address.
- 02
Sales order
SKUs, quantities, units and discounts read off the order, for someone to check.
- 03
Products matched
Each line matched to your QuickBooks product by SKU or name, so revenue and inventory land right.
- 04
Invoiced and posted
Approved, invoiced and posted, with a statement and a link to pay whenever they need one.
- 05
Short payments settled
Deductions recorded with their reason, and credited or recovered, never written off by accident.
Retail deductions
Chargebacks and shortages,accounted for.
Retailers pay short: a chargeback here, a short shipment there, an allowance nobody wrote down. Record each deduction with its reason and it's held in dispute until you accept it with a credit memo or get it back, and reports show which customers deduct most, and why.
- Returns, damages and short shipments
- Retailer chargebacks and allowances
- Early-payment discounts
- What's recovered, by customer
INV-3310 · Brightline Retail
Invoiced $10,000.00
Owed
$10,000.00
Payment received · ACH
Paid short by $600.00
Deduction: retailer chargeback
Held in dispute, out of the forecast
Inventory & shipping
Stock, picked and packed,and out the door.
Keep what's on the shelf beside the orders it's for: on hand, committed and available, at every location. Approved orders wait in one queue, ready or backordered. Ship all of an order or part of it, and the customer gets the tracking and a packing slip. If you choose, an order is invoiced only once it ships, and only for what went.
- On hand, committed and available, by location
- Part shipments and backorders
- Packing slips, pick lists and tracking emails
- Invoice once it ships, for what shipped
SO-2026-0142 · Brightline Retail
To shipTEE-BLK-M
Crew tee, black, M
HOOD-HTR-L
Pullover hoodie, heather, L
CAP-NVY
Twill cap, navy
Picking
Packed
Shipped
Delivered
UPS Ground · 1Z999AA10123456784
Tracking and the packing slip emailed to the customer
What's in it
Built for how you sell.And how you buy.
Supplier bills, line by line
Fabric to inventory, freight to delivery costs, packaging to supplies: every bill line on the account you choose.
Statements that settle arguments
Every open invoice, what's been paid, credit on account and how late, as a PDF or in their inbox.
What sells, to whom
Sales by item in units and dollars, by customer and by quarter, and how much you depend on your biggest accounts.
Part payments and pay links
Record what arrives as it arrives, and put a link to pay on every invoice and statement.
Post a stack at once
Month-end bills from the same supplier, posted together, each vendor created once.