01
Connect QuickBooks
Sign in with Intuit, pick the items and accounts things usually post to, and import your customers and vendors.
Try itFind a leak, read a reply, see who to chase: live, in your browser
Orders and bills in.Cash and clean books out.
The back office for wholesalers, resellers and agencies on QuickBooks.
- Posts to QuickBooks OnlineEvery line on the item or account you choose
- Stock and real marginsOn hand by location, a true cost on every order
- In balance every morningChecked against QuickBooks, to the cent
Stock by location
- Main shelf
- 1,240 pcs
- Overflow
- 380 pcs
- Committed to orders
- 460 pcs
Built for the stockroom floor
Made for wholesalers,for the way goods really move.
thruflow follows the loop a wholesaler runs on: blanks go out to a printer, come back as product, ship in sizes and get paid for weeks later. Everything here follows that loop and keeps the books honest along the way, and it works the same for anything you buy and sell.
- Every price checked before it's approvedOrders are priced from each customer's own price list, and anything under the list, under cost or under your target margin is flagged for a person.
- Cost frozen the day goods shipEach shipment keeps the cost it left at, so the margin on an order is the real one, not this month's average.
- Returns back on the shelfA credit for goods that came back puts them in stock at what they cost when they shipped, and takes them out of that order's margin.
Today
Every morning, one list.The routine part already done.
Orders to check, bills to approve, reminders that are due, credits sitting unused, work not billed: Today gathers what needs a person into one list. The steps you hand to Autopilot are done before you start, each one in the audit trail.
- One click for the steps that are safe to take
- Yours to decide for everything that needs judgement
- Done for you the steps you've handed over, under your rules
Today
Good morning, Dana
Needs you 8 to do Done for you 0 done
Money in
Orders & bills
Campaigns & stock
Email · Harbor Goods
Re: credit note CM-1003
Apply CM-1003 to INV-2041
Issued for it, still on the account
PDF · INV-2033.pdf
Overdue · 12 days
Send reminder 2 for INV-2033
12 days late, reminder 1 went 9 days ago
Note · Bank
Wire short by $2.50
Write off $2.50 left on INV-2029
Paid in full, less a bank fee
Email · Brightline Retail
PO 88121, 88122, 88130
3 orders to check and approve
Read from email, a person confirms
PDF · Packing slip SO-1042
Shipped Oct 2
SO-1042 shipped, invoice still a draft
Recover counts this
PDF · MF-5521.pdf
Mill Fabrics · due Fri
Approve bill MF-5521
Matches PO-311, someone else entered it
Note · Timesheets
13 h ready to bill
$6,030.00 of work isn't billed
Member app support, ready 16 days
Email · Stock alert
HOOD-HTR · 18 on hand
HOOD-HTR is low: 18 left
Below its reorder point
Recover
Money leaks between the order and the bank.Recover finds it, and asks for it back.
Goods shipped and never invoiced. A customer who paid most of an invoice and stopped. A discount taken after its deadline. A supplier charging more than last time. Recover reads your own books every night, shows the evidence, and drafts the email. You send it.
The order
The bank
Slipping away
$0.00Recovered
$0.00Evidence, not estimates
Every figure comes from your own orders, shipments, invoices and bills.
Customers, vendors and pricing
Seven kinds of leak, each with a rule you can read, for wholesalers and agencies.
The ask drafted, never sent for you
With AI on, checked against the facts. You read it, change it, send it.
Getting paid
Customers reply. thruflow reads every one.And knows who to chase today.
Replies to invoices, reminders and statements are read and filed: a promise to pay, already paid, a question, a dispute, a new contact. The next step is drafted. The collections list puts who to chase first, and changes as they answer.
Replies coming in
Waiting for replies…
thruflow's own reader
Filed, with the next step
Says it's paid0Look for the payment before chasing again
Promise to pay0Record the promise to pay
Question0Answer, with the copy attached
Dispute0Open the dispute on the invoice
Contact change0Change who invoices go to
Who to chase today
Re-sorted as they answer- 1Harbor Street Goods34 days late$4,125.00Call
- 2Brightline Retail12 days late$4,812.00Reminder 2
- 3Northgate Outfitters8 days late$480.00Reminder 1
- 4Orthovia SurgicalDue today$16,675.00Statement
Try it
Don't take our word for it.Five pieces of thruflow, live in your browser.
The same rules the product runs, on example data. Change anything and it answers as you type. Nothing you enter leaves this page.
An invoice, part paidExample invoice INV-2041
These are Recover's own rules for a short payment, and the email below is written by its own code from these figures. Nothing here leaves the page.
What Recover seesFlagged
- Part of it was paid
- It's past its due date
- Nothing more for 7 days
- No more than a quarter is left
- More than your $5.00 small-balance limit
Paid short by $412.50 · to ap@harborgoods.example
INV-2041: $412.50 still open
Hello Dana, Thank you for your payment of $3,712.50 on September 28, 2026 for invoice INV-2041 ($4,125.00). $412.50 is still open on it. If you held it back for a reason, such as damaged or missing goods, or a price difference, please reply with the details and we'll sort it out. Otherwise, could you send the remaining $412.50? Thank you, Ann, Accounts
Who it's for
Built for how you sell.Agency or wholesale, one flow.
Agencies and wholesalers get paper from customers and vendors all day. thruflow speaks both: campaigns and rate cards, SKUs and sales orders.
Purchase order in. Sales order out, SKU by SKU. Whatever you sell.
Your customers' purchase orders become sales orders with SKUs, quantities, units and discounts. Each line posts with the QuickBooks product it matches, so revenue and inventory land where they should, and your vendors' bills go the other way.
Purchase order
PDF, scan or email text
Sales order
SKUs, quantities, discounts
Matched products
By SKU or name
Invoice
Each line on its product
Products & goodsPO → sales order → shipped → invoice
Invoice lines → QuickBookspriced from the order
- TEE-BLK · 240 pcs × $6.50$1,560.00→ Crew tee — black
- HOOD-HTR · 120 pcs × $18.40$2,208.00→ Hoodie — heather
- JOG-NVY · 80 pcs × $13.05$1,044.00→ Joggers — navy
- Freight$120.00→ Shipping income
Total$4,932.00
Features
From received to reconciled.Done carefully, in one place.
The unglamorous middle of the business: the part where money is usually lost, late or typed twice.
Post exactly where you mean to
See the customer and every line's account before anything reaches QuickBooks. Change any line; the rest follow your mapping.
Bill MF-5521 · Mill Fabrics Ltd vendor linked
Cotton jersey, 200 yd$1,200.00
Inventory Asset
Freight to warehouse$85.00
Cost of goods sold
Hangers and poly bags$64.50
Cost of goods sold
Default accounts from your mappingPost $1,349.50
Print & decoration, as an add-on
Selling apparel or promo? Blanks sent out to be printed or embroidered stay on your books at the printer and come back as product with a true cost on every piece.
BlanksShelf
ACMEPrinter
PrintedShelf
Step 1 of 5
300 blanks leave the shelf
at their average cost, $3.33 each
$999at the printer
6misprints absorbed
$4.67per printed piece
In balance, every morning
Every customer and vendor checked against QuickBooks to the cent, and kept as a numbered certificate you can share with your accountant or bank.
Balance certificate · BC-00014
In balance with QuickBooks Online
Harbor & Pine Apparel · checked today, 7:02 AM
Receivables
$0.00 ✓42 customers compared
QuickBooks $186,420.00thruflow $186,420.00
Payables
$0.00 ✓18 vendors compared
QuickBooks $61,075.50thruflow $61,075.50
Last 14 mornings14 days in a row in balance
Sealed in the audit trail · fingerprint 9f2c41ab…e07d3a
A page for every customer
Their own portal: invoices, statements, a Pay button, a question or a promise to pay. What they do there reaches your team at once.
Brightline Retail · your account
with Harbor & PineINV-2026-0309due Oct 14$4,812.00
INV-2026-032012 days late$1,240.00
Pay $6,052.00 Promise to pay
Promise recorded · reminders wait until Oct 16, and the collections list knows.
History you can't rewrite
Every action is sealed into a SHA-256 hash chain. Change one entry and the chain says so.
#1,288Bill approved3c19…a0d4
#1,289Posted to QuickBooks9f3a…c71e
#1,290Payment recordedb7e2…19f0
Verify: all 1,290 events intact
Reports, ready or your own
Two dozen ready-made reports, from aging and gross margin to inventory by location and a 13-week forecast, or build your own and share it. Every view exports to Excel, CSV or PDF.
Open balance by customerbar · sum
Brightline
Northgate
Harbor St.
Acme
Other
Days to pay · average
34 −6 vs last quarter
Billed by month
Part payments, properly
Record what arrived, when and how, or let a remittance advice do it. The balance, the aging and QuickBooks all move with it.
Still owed$12.4k
- $5,000
Oct 9
ACH · 7781
- $3,000
Oct 16
Check 2231
- $4,400
Oct 20
Synced from QuickBooks
Security
Built like your booksdepend on it.
Because they do. Money data deserves a little paranoia, so thruflow is strict by default and says what it did.
Organizations walled off
Row-level security on every table. Nothing is readable without signing in, and each organization sees only its own data.
Credentials sealed
QuickBooks tokens are encrypted with AES-256-GCM, kept on the server and never sent to a browser.
History that can't be rewritten
Every action is appended to a SHA-256 hash chain that anyone with access can verify end to end.
Two sets of eyes
Entering, approving, posting and paying are split between people, with each rule recorded as it's applied.
Nothing posts unasked
A person confirms every invoice and bill posted to QuickBooks, with the full preview in front of them. Autopilot takes only the routine steps an admin hands it, each one recorded.
No double posting
Each posting carries a unique request id, so a retry after a timeout can never create a duplicate.
Getting started
Three steps to your first posting.No migration project.
No new habits for your customers or vendors either. Connect, forward, review: the first order can go through the same day.
02
Forward your inbox
Point the orders, invoices and bills you already receive at your thruflow addresses. Upload anything that came some other way.
03
Review, post, get paid
Check what was read, approve it, post it, send the invoice. Payments, reminders and statements take it from there.
With you
Set up with you, not left to you
Request access and a person walks you through connecting QuickBooks and forwarding your first order, then stays reachable.
What is thruflow?
The back office for businesses that buy and sell goods (wholesalers, distributors, brands and resellers) and for agencies, on QuickBooks Online. It reads the purchase orders, invoices, vendor bills and remittance advice you receive by email, has a second person check them, prices them from your price lists or rate card, keeps your stock with a true cost on every piece, posts to QuickBooks exactly where you choose, follows every invoice until it's paid, and finds money slipping away between the order and the bank.
What is Recover?
The part of thruflow that looks for money you're owed but aren't getting: goods shipped or work done but never invoiced, customers who paid part of an invoice and stopped, early-payment discounts taken after the deadline, and vendors charging more than on their last bill or past a purchase order. Each comes with the evidence from your own books and an email to ask for it, which a person reads and sends. It counts what was recovered after it flagged it.
Who is thruflow for?
Small and mid-sized wholesalers and distributors (apparel and promotional products especially), agencies (creative, marketing and media), and finance teams that receive their orders, invoices, bills and payments by email and keep their books in QuickBooks Online, or want thruflow to be the ledger.
Does it work for agencies?
Yes. Agencies get estimates clients accept online (or signed SOWs and insertion orders read from email), versioned rate cards with client-specific rates, retainers, time tracking and utilization, purchase orders for freelancers and media, change orders, a client portal for sign-off and payment, and invoices posted to QuickBooks with each fee on its own item.
Does it track inventory and margins?
Yes. Stock is kept by location, with what's on hand, committed and available. Cost is frozen the day goods ship, so every order shows its real margin, and goods a customer returns go back on the shelf and into that margin. Selling clothing? Sizes and colours are an option, and the Print & decoration add-on keeps blanks sent to a printer on your books until they come back as printed product, with the printing spread over each piece.
Does thruflow replace Bill.com or Ramp?
No, and it doesn't try to. They move money; thruflow records it and never holds it. Many teams use them side by side: Bill or Ramp pays the vendor, thruflow runs the orders, stock, margins and collections and posts everything to QuickBooks.
Do my customers or vendors need to change anything?
No. They keep emailing you as they do today; you forward those emails (or set a rule to) to your thruflow addresses. Anything that arrives another way can be uploaded.
Does it work without QuickBooks?
Yes. thruflow can be the ledger on its own: invoices, payments, statements and aging all work without an accounting system. QuickBooks Online is the first accounting system it posts to.
Can I choose which account each line posts to?
Yes. Before anything is posted you see the customer or vendor and each line's item or account, and you can change any of them. Defaults come from your mapping, product codes and each line's type.
Will it create duplicate customers in QuickBooks?
It's built not to. Import your QuickBooks customers and vendors to link them, link any record by hand, and anything unlinked is matched by name before a new one is ever created.
What about scans, photos and messy PDFs?
Text PDFs are read directly, scans and photos go through OCR, and the hardest pages go to an AI reader. Whatever the reader isn't sure of is flagged for a person to confirm, with the spot on the page highlighted.
Who can see our data?
Only the people in your organization, according to their role. Every table is protected by row-level security, and every change is recorded in a hash-chained audit trail.
How do we get started?
Request access and we'll set up your organization with you. Questions first? Write to support@getthruflow.com.
Let it flow through.Start with one inbox.
Fewer keystrokes, fewer mistakes, faster money. We'll set up your organization with you.