Duplicates and PDFs with several documents
How thruflow spots a document sent twice, and splits one file into the invoices or bills inside it.
1 min readUpdated
Sent twice
Every file is fingerprinted as it arrives. A second copy of the same file, or a document with the same number from the same customer or vendor, is flagged as a possible duplicate before anyone records it again. Open it to compare the two, then Reject as duplicate or carry on if it's genuinely new.
Several documents in one file
A PDF holding several invoices or bills is split into one document each, page by page. Each goes through on its own, with its own checks and approval.
A bill that looks like one already entered
The same vendor invoice number is never entered twice. Numbers written differently count as the same one: "INV-0012", "Invoice #12" and "12" all match, as do "KP-02291" and "KP 2291". So does the same amount from the same vendor within five days under another number. The bill form lists the bills it looks like, and it's entered only once you tick that you've checked; whoever approves or pays it sees the same list.
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