Approve, post and pay a vendor bill
The approver can't be the person who entered the bill, and the payer can't be the approver. Here's the path through.
3 min readUpdated
- 1
It arrives
Forwarded to your bills address or uploaded. It's read, checked for duplicates and matched to the vendor.
Bills - 2
Someone approves it
Anyone but the person who entered it. Or Reject bill with a reason.
- 3
It's posted
To QuickBooks, to the expense account you choose on each line (defaults come from the vendor's category and your mapping).
- 4
It's paid
Record payment once it's made: the date, amount and method. Under separate duties, someone other than the approver records it.
Mark a vendor as a 1099 vendor and the 1099 vendors report totals what you paid them in the year.
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Related
- Security & adminApproval rules: strict or relaxedSeparate who enters, approves and pays, or let a small team do it all while the audit trail notes each waiver.
- Bills & payablesTurn on bills and payablesHandle vendor bills in thruflow too: approve, post and pay them with the same controls as your invoices.
- QuickBooksPost to QuickBooks without duplicatesPreview exactly what will be written, post one or many at once, and retry safely if QuickBooks is slow.
Still stuck?
Write to us and a person who knows thruflow will answer. Say what you were doing and what you saw.